Policies – North East
The Company is committed to acting professionally, fairly and with integrity in all its business dealings and relationships and implementing and enforcing effective systems to counter bribery. As such no employee should not accept (unless prior consent has been obtained from a Director) any gift, payment and/or favour of whatever kind from any customer, client or supplier; or any prospective customer, client or supplier of the Company save for gifts of little value such as diaries. In addition no employee should offer inducements to any customer, client or supplier whether current or perspective in order to
gain a commercial, contractual, regulatory or personal advantage. (This does not include the Company’s general customer/supplier entertainment schedule as this has been deemed to be acceptable under current applicable legislation)
The Company does not make contributions/donations, whether in cash or kind, in support of any political parties or candidates, as this can be perceived as an attempt to gain an improper business advantage.
Charitable support and donations are acceptable (and indeed are encouraged) whether in kind services, knowledge, time or direct financial contributions. However, consent should be obtained from management before agreeing to any support or donation is made and consideration should be given as to whether it could be considered as some form of bribery.
All employees are encouraged to be vigilant, and report to a Director as soon as possible if they have any concerns regarding potential breaches to this policy. All reports made policy will be investigated thoroughly and in confidence. The Company will support anyone who raises genuine concerns and no employee making a report in good faith (even if they turn out to be mistaken) will be treated detrimentally as a result of making such a report.
The Company policy will be reviewed periodically to ensure continued compliance with the Bribery Act 2010 and any other applicable legislation as well as the suitability, adequacy and effectiveness of the Policy and related systems.
Issue 2: 25.01.2014
Remondis is a waste management company based and operating in the north east of England.
We act as environmental partners for our customers providing a waste management service that complies with their business and legislative requirements as well as ensuring we meet all our legislative requirements. Our continuous improvement philosophy ensures that our service is dedicated to meeting current customer requirements and considers their future needs.
Remondis are committed to:
- Recycling as much waste as we can cost effectively.
- Reducing the amount of waste sent to landfill.
- Operating a management system across all business functions that conform to the requirements of BS EN ISO 14001:2004 and to attaining the highest possible standards of Environmental, Health and Safety and Quality performance.
- Complying with the spirit as well as the letter of environmental legislation and Codes of Practice whilst maintaining open communication with all regulatory authorities.
- Assessing the environmental effects of its policies and operations with the objective of preventing pollution, reducing environmental impact and where possible providing environmental benefits.
- Setting environmental objectives and targets.
- Seeking to influence customers and suppliers of materials and services to adopt policies which are consistent with those of the Company.
- Continually evaluating our suppliers’ environmental policies and performance.
- Conserving resources and promoting waste minimisation as well as recovery of energy and recycling of materials where appropriate.
- Evaluating new techniques that will provide benefit to the environment.
- Educating and motivating our workforce to minimize environmental impacts of daily work.
Our Environmental Policy is continually monitored and reviewed to ensure that it meets the companies’ environmental objectives and targets and remains relevant and effective to the changing needs of our business, customers and legislation
Issue 5: 19.06.2017
The Company is an equal opportunity employer and is committed to a policy of treating all its employees and job applicants equally.
It is the policy of the Company to take all reasonable steps to employ and promote employees on the basis of their abilities and qualifications without regard to race, religion, colour, sex, national origin, disability, age or sexual orientation.
The Company will appoint, train, develop and promote on the basis of merit and ability alone.
Employees have a duty to co-operate with the Company to ensure that this policy is effective to ensure equal opportunities and to prevent discrimination. Disciplinary action will be taken against any employee who is found to have committed an act of improper discrimination. Serious breaches of the equal opportunities policy will be treated as gross misconduct.
Employees must not harass or intimidate other employees on the grounds of race or sex, disability, age or sexual orientation. Such behaviour will be treated as gross misconduct in accordance with the disciplinary procedure.
Employees should draw the attention of their immediate superior to suspected discriminatory acts or practices.
Employees must not victimise or retaliate against an employee who has made allegations or complaints of sex or racial discrimination, or discrimination on the grounds of disability, age or sexual orientation, or provided information about such
discrimination. Such behaviour will be treated as gross misconduct in accordance with the disciplinary procedure.
Employees should support colleagues who suffer such treatment and are making a complaint.
Issue 3: 25.01.2016
Health & Safety Policy
Remondis is committed to:
Working in partnership with its employees and stakeholders to meet and exceed their responsibilities under occupational health and safety legislation and guidelines relevant to the company, and aims to prevent injury and ill health by continually reviewing working procedures and practices.
Providing sufficient resources and equipment to ensure that the Company can operate to the documented management system across all business functions that conforms to the requirements of BS-OHSAS 18001: 2007 and is appropriate to the nature and scale of the Companies occupational health and safety risks. The management system will provide a framework for the setting and reviewing of occupational health & safety objectives.
Ensuring that all employees are made aware and understand this policy statement and their individual occupational health & safety obligations. To this end employees must be fully committed to health & safety to protect themselves, other employees and others who may be affected by their activities. Following company procedures and work instructions is an integral part of the employee’s responsibilities under this policy.
Communicating to all subcontractors employed by the Company or any other interested parties of the requirements of this health & safety policy that they shall be required to meet the same objectives in all respects.
Conducting risk assessments of all appropriate activities and fully documenting and implementing measures to achieve satisfactory control.
Ensuring that all personnel are trained to the highest of standards for any duties they are required to perform, and eventualities that may arise as detailed on the company risk assessments.
Communicating to all that Health & Safety is paramount and con-tributes to the success of the business.
Ensuring that the Company will take all reasonable measures to protect the health and safety of employees and all others who may be affected by our activities.
Continually improving its occupational health & safety management system and company performance in health and safety.
Our health and safety policy is monitored and reviewed to ensure that it meets the company’s legislative requirements, health & safety objectives and targets and remains relevant and effective to the changing needs of our business and customers.
Issue 7: 19.06.2017
Remondis is committed to:
Raising the profile of the Company in the waste and recycling industry, increasing the market share regionally, increasing our customer base and retaining our existing customers. This will be achieved by responding to their requirements for good service, innovative waste solutions and high quality recycled products.
Sustaining employment for existing and future staff, providing a good place to work and developing staff to ensure that the Company has the necessary skills to meet all current and future challenges and to ensure a professional, effective and friendly service is given to our clients. This demonstrates to our staff that they are recognized as key to the company’s overall performance.
Forging partnerships with our suppliers, stakeholders and major players in the private and public sectors to ensure optimum business performance. We also ensure that our suppliers and partners that may be used in the delivery of our services also comply with our quality philosophy and company policies.
Achieving and maintaining a standard of excellence in the operation of our plant.
Maintaining our reputation for honesty and integrity and ensuring that this is reflected throughout the organisation from top to bottom.
Providing sufficient resources and equipment to ensure that the Company can operate to the documented Management System. The management system conforms to the requirements of BS EN ISO 9001:2008, the International Standard for Quality Management Systems, BS EN ISO 14001:2004, the International Standard for Environmental Management Systems and BS-OHSAS 18001:2007 Occupational Health & Safety Management System.
Ensuring that our quality management system provides a framework for the management and control of our activities for Quality, Environment and Health & Safety. It also assists in establishing and reviewing strategic objectives for the company.
Ensuring that all Company policies & procedures have the full support of senior management.
Continually monitoring and reviewing our Quality Policy is to ensure that it remains relevant and effective to the changing needs of our customers.
Continuous appraisal of our business to ensure that the quality of service we provide fully and consistently meets our customer expectations and all current and impending legislative requirements.
Issue 6: 19.06.2017
Human Trafficking and Modern Slavery Prevention Policy
This policy statement sets out the steps taken by REMONDIS JBT to prevent modern slavery and human trafficking, as far is reasonably possible, in its business and supply chain. Although not yet subject to the legislation, by following this policy, REMONDIS JBT seeks to meet the responsibilities of Companies under the Modern Slavery Act 2015.
Modern slavery is a crime and can take many guises but its simplest definition is: Any form of enforced or coerced labour breaching an individual’s basic human rights. The Directors of REMONDIS JBT believe that the only way to stop this from happening is to be transparent in their hands on approach to tackling this global issue. This policy therefore has their full support and commitment.
REMONDIS JBT has added this policy to its audited management system which follows the principles of continuous improvement and will therefore regularly review the Company’s performance against this policy statement. Setting new SMART objectives each time to further reduce the risk of Human Trafficking and Modern Slavery occurring in any part of its operations.
A link to this policy can be found both on our own website and that of our ultimate parent company REMONDIS International GMBH. It is also included in employee handbooks and displayed in the head office of REMONDIS JBT and on employee notice boards to encourage transparency and highlight the importance of following the policy.
The policy is to be applied to all persons, at all levels, working for or with the Company whether they are employees, directors, contractors, agents, interns, volunteers, external consultants, third party representatives or business partners.
MEASURES TAKEN WITHIN REMONDIS JBT
To prevent modern slavery occurring within our own work force we have several key policies and procedures which form part of our continuous improvement management system:
– Recruitment policy which involves right to work checks being carried out for all new employees or individuals offered a role within REMONDIS JBT.
– We have a robust bullying and harassment policy which is communicated to all our staff in their employee handbook and have an open door policy to all levels of management so that any concerns an employee has can be addressed quickly and confidentially.
– We also carry out risk assessments to protect vulnerable groups of employees such as those who are classed as young workers, apprentices or those here with us on work experience.
By primarily recruiting directly we have greater control in ensuring none of our own employees have been forced into labour and have the right to work in the UK. On the occasions we use recruitment agencies, due diligence is carried out on the agency and we only use approved reputable recruitment agencies.
REMONDIS JBT also follows the Rethman Group Corporate Compliance Policy which can be found through our website.
MEASURES WITHIN OUR SUPPLY CHAIN
As part of the REMONDIS JBT management system all potential suppliers are audited to assess whether they meet the standards we require. This includes assessing whether they are taking reasonable steps to prevent human trafficking and modern slavery. Once a satisfactory audit result is obtained they are placed on our approved supplier list. This list is reviewed annually and any non-conformances by suppliers are investigated to assess whether they should remain on the approved list.
As we know that not all our suppliers will be required to publish modern slavery statements we work with them, especially our smaller suppliers, to ensure that they have minimised the risk of modern slavery occurring amongst their workforce.
The areas covered in a supplier audit are:
- Bullying and harassment procedures;
- Health and Safety procedures and record;
- Environmental procedures and record;
- Whistleblowing and ethics procedures.
Our supply chain mainly consists of subcontracted UK hauliers, large plant and equipment manufacturers and suppliers of overhead resources such as utilities and office supplies. If we become aware that anyone in our supply chain has been involved in human trafficking or modern slavery whether knowingly or through failing to take all steps to prevent it, they will be removed from our approved supplier list and will have to wait a minimum of 6 months before being able to reapply to be an approved supplier. They will also have to demonstrate that they have improved their policies and procedures to ensure that the breach which allowed modern slavery to happen has been rectified.
RESPONSIBILITY FOR POLICY ADHERENCE
Although all employees are expected to adopt and promote this policy the ultimate responsibility lies with the board of directors of REMONDIS JBT.
REMONDIS JBT (JBT Waste Services Ltd)
Graham A Palmer
Issue 1: 01.10.17